Hey all ...

I have been thinking for some time about placing a letterbox on a
particularly wonderful piece of property that I very much enjoy and
think others would enjoy as well.

I won't give away any details yet, but the property is a museum
requiring admission. It is private property.

I do not want to place a box without the Director's permission, but
firmly believe that the advantages of a letterbox on the property
can easily be sold to him. There are hundreds of acres to the
grounds and plenty of places to hide a letterbox where hunters would
not trample or damage the grounds themselves. Bringing people to
the museum, which struggles sometimes with attendance, is a big plus.

I called the museum and spoke with the Director. He had not heard
of letterboxing before. I gave him a quick overview and emphasized
that the box would not cause harm to the property and that placing
such a box could help draw people to the museum. He seemed
receptive. He mentioned that this kind of idea sounded like it
would fall under the Event Director's realm (I didn't think until
later that he may not have realized that the letterbox would be
permanent ... I'm not sure). He also informed me that the property
will be closing for the season this weekend.

They used to remain open through Christmas, but have been closing on
Columbus Day weekend the last couple of years. That's OK as I
wouldn't expect many people to hunt the box outside of the spring
and summer months anyway. It does, however, remove the option of
placing the box now -- I'll have to wait until spring.

He asked me to send him a letter with my request.

I'd like to compose a well-developed request letter that explains
what letterboxing is, points out that it is a benign activity, and
discusses why the placement of a box in an environment such as this
would be beneficial to the museum. All of this should be said in a
letter that has much more brevity than this post. Essentially, I
seek to inform, eliminate any potential concerns, and convince of
the advantages in a consise format. The Director will likely be
interested in reading multiple pages.

I'm looking for assistance in developing such a letter -- with no
disrespect meant to anyone, preferably from those of you who may be
involved in developing similar types of commnication in your jobs or
other activities. I do not beleive the letter included in the Files
will suit this purpose.

I welcome any suggestions or templates that help meet this goal.

Thanks in advance,

CPAScott